How to improve the E.R.P (Effectiveness, Responsiveness and Productivity) of your Business
The two pillars needed to improve or increase the productivity of any Company are –
• Employee productivity
• Customer Satisfaction
Improving Employee productivity
In today’s cost competitive world, companies have shifted their focus from increasing the head counts in the company to improving the productivity of the existing employee. Providing the employee with accurate and timely information not only reduces error but also increases the productivity. And this is what an integrated information system like ERP does.
Smart managers recognize wastage of human resource in activities like sorting of data, manual labor that slows down the process etc. Leading to the un satisfaction of the customers.
Implementing smart business practice like providing accurate and timely data, reduces wastage of human resource, and this is possible only when the manager realizes the importance of accurate and timely data.
Many opportunities can be found in areas that aren’t directly related to production or manufacturing.
For example if a company has efficient production team but there is some mismanagement in handling of inventory. The manager will think of scope for improvement. In such cases use of ERP like SAGE ACCPAC ERP helps reduce the wastage efficiently
An ERP system can be defined as a tool that is necessary to automate and integrate the majority of business process in an enterprise and can transform the business process for the betterment of any enterprise. There by increasing the productivity.
Improve Customer satisfaction
Employee productivity is directly proportional to customer satisfaction.
Quick customer service –Accurate and timely data with the help of SAGE ACCPAC ERP helps in providing support to the customer in a more efficient, accurate and quick manner.
Efficient management of financial report – Using of as an efficient ERP helps in getting accurate data for the financial report at the end of every quarter.
Managers in today’s time gets tons of data on orders, quality and customer satisfaction. Handling all these data efficiently leads to customer satisfaction and is the key to success.
To build a fact base decision making organization, the organization needs to give the insight data in the hands of their employees. With data received from an ERP and supported by powerful financial report tool it become easier for any organization to reach new heights leading to the satisfaction of their clients.
For more inforamtion write to us at sales@greytrix.com or contact us at 67687847
Tuesday, August 4, 2009
Tuesday, February 17, 2009
Control Cash Flow: Implement ERP System
Fail to keep the cash flowing and you can wave goodbye to your business.
ØYou can be profitable and still be bankrupt because we don’t spend the profits in a business. We spend cash
ØIn years past, in this situation you simply went to your bank and asked for a short-term Line of Credit. But now, the bank has clammed up
How Systems can help you in managing Cash flows?
ØDefine Credit Terms and Policies
ØCredit authorizations
ØCash Projections
ØWhat If Analysis
ØAccurate Aging Reports for quick actions
ØFinance charge policies for effective collections
ØLargest v/s Best customer analysis
Control Leakage/loss in Inventory: Implement an ERP System
Inventory is Money: Lost or untraceable Inventory is a major risk, let’s look at an example
Assume a nominal Rs. 1000 of material is lost per week (Rs. 52000 per year), this Rs. 52,000 comes off of your bottom line. If your net profit before taxes is 4%, it takes Rs. Thirteen Lacs in new sales to make up for this loss (Rs. 13,00,000 x .04 = Rs.52,000)!
Inventory is Time: The time it requires to answer customer’s question about Availability of stock is pure loss of Productivity
Imagine each time your customer inquires about availability of any particular stock and you have to rely on either manual files, spreadsheets or verbal information from your store manager.
10 mins per inquiry multiplied by Two enquires daily multiplied by 250 working days, comes out to be 5000 minutes or 200 hours or One Working Month!
Inventory is Customer Satisfaction tool: Accurate Inventory information makes you to do right promises and avoid false promises!
If you promise material to a customer based on what your computer says is in stock, but the material isn’t actually available in your warehouse, the result is often a disappointed customer. You’ll lose your reputation as a reliable supplier. And not being a reliable supplier is the best way to increase your competitor’s sales
How Systems can help you in managing your inventory?
ØForecast the demand and supply of Inventory
ØManage JIT Inventory and reduce inventory costs
ØPlan for Optimized and Cost effective Procurement by Vendor Analysis
ØGet a 360 degree visibility of your Inventory
ØABC and VED analysis
ØCost Control and Cost Variance analysis
ØFaster Shipments to your customer thus satisfied customer
Sunday, February 8, 2009
Agarwal Fasteners Tightens Operations with Sage Accpac
Agarwal Fasteners Pvt. Ltd. specializes in manufacturing critical stainless steel fasteners as per industry standards and specific customer requirements for a wide variety of industries. Founded in 1974, Agarwal Fasteners manufactures and imports best quality tools to produce high quality, reliable fasteners using modern multi stationed equipment. Having its manufacturing plant in Mumbai, Agarwal Fasteners has a direct sales team in Maharashtra and supplies its products to the rest of India through its dealer and reseller network.
Due to its strong focus on quality and timely delivery, the company has witnessed growth and expansion in its business over the last 3 decades. “Since we specialize in providing customized fasteners as per specific requirements of our many clients, we need to deal with various vendors across the world for raw materials and also manufacture many high quality tools and dies inhouse. We hence needed robust, modular and secure ERP software with tightly integrated inventory, operations and accounting modules that could help link our warehouse to the shop floor,” says Vikram Agarwal, Managing Director, Agarwal Fasteners Pvt. Ltd.
Sage Accpac - Secure, Robust and Tightly Integrated ERP Solution from Sage
Prior to implementing Sage Accpac, the company relied on a Fox Pro based local software application with separate packages for accounting and inventory to maintain stocks and generate invoices. Since the inventory and accounting packages were not linked to each other the entries had to be made separately into each of them causing duplication of labor and leaving room for human error. There were also some serious data security issues with this software as any user could delete entries once the invoice was generated.
“The Managing Director of Agarwal Fasteners wanted an ERP software that could provide him with high data security where access and security limits could be predefined so that the user can merely make additions and not tamper with pre-existing data,” shares Kumar Siddhartha, Chief Executive Officer, Greytrix. “The other requirements of the client included robust financial & accounting support, real time inventory control and visibility throughout the manufacturing cycle, automatic reporting option and tight integration of modules to avoid duplication of work. Sage Accpac was undoubtedly the best solution for them.”
Guided by its strong product understanding and domain knowledge, Greytrix, the implementation partner for the project, was able to understand Agarwal Fastener’s unique requirements and then carry out a live system demonstration to highlight the strengths of Sage Accpac and also implement the software quickly and effectively.
Agarwal Fasteners decided to implement a 10 user package of Sage Accpac comprising of System Manager, General Ledger, Accounts Receivable, Accounts Payable, Inventory Control, Order Entry, Purchase Order, and Transactional Analysis and Optional fields as the major modules.
Real time view of inventory for informed procurement
Agarwal Fasteners has a state of the art manufacturing facility in Mumbai where it produces best quality stainless steel fasteners for its customers across the country. When the sales team receives an order from a customer, the existing inventory is checked and if the product is not readily available in the warehouse then a production plan is formulated. The raw materials needed for production have to be scoped and a checklist is made of the raw materials that have to be procured locally, imported from vendors based abroad or else in the case of high quality dies and tools, manufactured in-house. “Since the variety of inputs required for manufacturing fasteners is quite vast and a considerable number of vendors need to be dealt with for procurement of raw materials, manual maintenance of inventory is not possible. Furthermore unless there is a real time view into available stocks of finished products and raw materials, production planning will be flawed leading to considerable losses,” opines Vikram, “Sage Accpac offers us a real time view of the finished goods stock that is available with us, helps us identify the shortfall that needs to be produced and also scope the raw materials required for manufacturing these out of stock products. Since it provides us with a ready reckoner of the raw materials being sourced from various vendors and their expected time of arrival while also providing us with an update of the products under production on the shop floor, it also helps us forecast availability of out of stock products. Sage Accpac’s inventory control module also enables us to compare vendors on the basis of prices and delivery schedule and thus ensures that we get the raw materials at the best prices in the shortest timeframe.”
Once the raw material is received it is transferred to the shop floor where it goes into production and once the finished product is ready it reflects in the inventory at the warehouse. Since Sage Accpac provides an accurate definition of the location and flow of raw materials throughout the order entry and manufacturing process, it provides better control of the process and the outcome on the shop floor.
Seamless integration of modules for zero duplication and errors
When the company was dependant on the Fox Pro based software, the order would be booked by the sales person in the Order Entry module and this would then have to be manually keyed again in the General Ledger for accounting purposes. Similarly once the raw materials were received in the inventory module a separate entry would have to be made in the Accounts Payable section. This caused a lot of duplication of efforts and manual transfer of data also left room for errors.
“With Sage Accpac the accounting and order entry modules are tightly linked with each other. As a result any order that is booked under order entry automatically reflects in the Accounts Receivable section of the General Ledger. Similarly once the raw materials are received into the inventory module the Accounts Payable is automatically updated, keeping in mind the specific currency exchange rate depending upon the country that the raw material has been imported from,” explained Mr. Vikram Agarwal Managing Director, Agarwal Fastners Pvt. Ltd.
Automatic reports generated at the touch of a button
Once the product has been delivered to the customer, the sales person is responsible for collection of payments from the customer and is entitled to his sales commission only after the pending amount is collected. Using Sage Accpac a customer ledger can be automatically generated from the General Ledger to provide the sales person with an accurate report of the number of invoices due as of date. It is also possible to generate reports on item wise pending orders for manufacture and pending orders for delivery to customers using the Financial Reporter tool in Sage Accpac, which can dynamically extract data from the database to generate reports in the required format.
High data security for greater control
In the earlier system it was possible for the user to delete an entry after the corresponding invoice has been posted leading to discrepancies in the books. There was no system of laying checks and measures to prevent data tampering by the user. Sage Accpac has predefined access and security definitions that allow the user to only add entries and prevent him from making edits and deletions to preexisting entries once the invoice has been posted. Only the administrator is given the powers to modify security settings and access controls. Complete view of the data is accessible only to the manager. This ensures that the accounting process is stringent and streamlined and as a result the auditing process is a lot easier and less time consuming.
Challenge
No view of available stocks, uninformed production planning and raw material scoping, inability to identify best suitable vendor, separate entries to be made in inventory, order entry and invoicing packages leading to duplication of effort, no data security leading to data tampering
Solution
Sage Accpac ERP, a highly scalable and modular application provides high data security and real time inventory control. It also supports multiple currencies and features a strong reporting tool. Modules are closely interlinked with each other so that a small change in one module results in a corresponding change in the related fields of the other modules as well.
Result
Real time inventory control ensures that production planning is done accurately and the correct quantity of raw material is ordered at the right price from the right vendor. Tight integration between the various modules eliminates duplication of efforts and a high level of data security prevents data tampering. Reports are generated automatically in the required format.
Due to its strong focus on quality and timely delivery, the company has witnessed growth and expansion in its business over the last 3 decades. “Since we specialize in providing customized fasteners as per specific requirements of our many clients, we need to deal with various vendors across the world for raw materials and also manufacture many high quality tools and dies inhouse. We hence needed robust, modular and secure ERP software with tightly integrated inventory, operations and accounting modules that could help link our warehouse to the shop floor,” says Vikram Agarwal, Managing Director, Agarwal Fasteners Pvt. Ltd.
Sage Accpac - Secure, Robust and Tightly Integrated ERP Solution from Sage
Prior to implementing Sage Accpac, the company relied on a Fox Pro based local software application with separate packages for accounting and inventory to maintain stocks and generate invoices. Since the inventory and accounting packages were not linked to each other the entries had to be made separately into each of them causing duplication of labor and leaving room for human error. There were also some serious data security issues with this software as any user could delete entries once the invoice was generated.
“The Managing Director of Agarwal Fasteners wanted an ERP software that could provide him with high data security where access and security limits could be predefined so that the user can merely make additions and not tamper with pre-existing data,” shares Kumar Siddhartha, Chief Executive Officer, Greytrix. “The other requirements of the client included robust financial & accounting support, real time inventory control and visibility throughout the manufacturing cycle, automatic reporting option and tight integration of modules to avoid duplication of work. Sage Accpac was undoubtedly the best solution for them.”
Guided by its strong product understanding and domain knowledge, Greytrix, the implementation partner for the project, was able to understand Agarwal Fastener’s unique requirements and then carry out a live system demonstration to highlight the strengths of Sage Accpac and also implement the software quickly and effectively.
Agarwal Fasteners decided to implement a 10 user package of Sage Accpac comprising of System Manager, General Ledger, Accounts Receivable, Accounts Payable, Inventory Control, Order Entry, Purchase Order, and Transactional Analysis and Optional fields as the major modules.
Real time view of inventory for informed procurement
Agarwal Fasteners has a state of the art manufacturing facility in Mumbai where it produces best quality stainless steel fasteners for its customers across the country. When the sales team receives an order from a customer, the existing inventory is checked and if the product is not readily available in the warehouse then a production plan is formulated. The raw materials needed for production have to be scoped and a checklist is made of the raw materials that have to be procured locally, imported from vendors based abroad or else in the case of high quality dies and tools, manufactured in-house. “Since the variety of inputs required for manufacturing fasteners is quite vast and a considerable number of vendors need to be dealt with for procurement of raw materials, manual maintenance of inventory is not possible. Furthermore unless there is a real time view into available stocks of finished products and raw materials, production planning will be flawed leading to considerable losses,” opines Vikram, “Sage Accpac offers us a real time view of the finished goods stock that is available with us, helps us identify the shortfall that needs to be produced and also scope the raw materials required for manufacturing these out of stock products. Since it provides us with a ready reckoner of the raw materials being sourced from various vendors and their expected time of arrival while also providing us with an update of the products under production on the shop floor, it also helps us forecast availability of out of stock products. Sage Accpac’s inventory control module also enables us to compare vendors on the basis of prices and delivery schedule and thus ensures that we get the raw materials at the best prices in the shortest timeframe.”
Once the raw material is received it is transferred to the shop floor where it goes into production and once the finished product is ready it reflects in the inventory at the warehouse. Since Sage Accpac provides an accurate definition of the location and flow of raw materials throughout the order entry and manufacturing process, it provides better control of the process and the outcome on the shop floor.
Seamless integration of modules for zero duplication and errors
When the company was dependant on the Fox Pro based software, the order would be booked by the sales person in the Order Entry module and this would then have to be manually keyed again in the General Ledger for accounting purposes. Similarly once the raw materials were received in the inventory module a separate entry would have to be made in the Accounts Payable section. This caused a lot of duplication of efforts and manual transfer of data also left room for errors.
“With Sage Accpac the accounting and order entry modules are tightly linked with each other. As a result any order that is booked under order entry automatically reflects in the Accounts Receivable section of the General Ledger. Similarly once the raw materials are received into the inventory module the Accounts Payable is automatically updated, keeping in mind the specific currency exchange rate depending upon the country that the raw material has been imported from,” explained Mr. Vikram Agarwal Managing Director, Agarwal Fastners Pvt. Ltd.
Automatic reports generated at the touch of a button
Once the product has been delivered to the customer, the sales person is responsible for collection of payments from the customer and is entitled to his sales commission only after the pending amount is collected. Using Sage Accpac a customer ledger can be automatically generated from the General Ledger to provide the sales person with an accurate report of the number of invoices due as of date. It is also possible to generate reports on item wise pending orders for manufacture and pending orders for delivery to customers using the Financial Reporter tool in Sage Accpac, which can dynamically extract data from the database to generate reports in the required format.
High data security for greater control
In the earlier system it was possible for the user to delete an entry after the corresponding invoice has been posted leading to discrepancies in the books. There was no system of laying checks and measures to prevent data tampering by the user. Sage Accpac has predefined access and security definitions that allow the user to only add entries and prevent him from making edits and deletions to preexisting entries once the invoice has been posted. Only the administrator is given the powers to modify security settings and access controls. Complete view of the data is accessible only to the manager. This ensures that the accounting process is stringent and streamlined and as a result the auditing process is a lot easier and less time consuming.
Challenge
No view of available stocks, uninformed production planning and raw material scoping, inability to identify best suitable vendor, separate entries to be made in inventory, order entry and invoicing packages leading to duplication of effort, no data security leading to data tampering
Solution
Sage Accpac ERP, a highly scalable and modular application provides high data security and real time inventory control. It also supports multiple currencies and features a strong reporting tool. Modules are closely interlinked with each other so that a small change in one module results in a corresponding change in the related fields of the other modules as well.
Result
Real time inventory control ensures that production planning is done accurately and the correct quantity of raw material is ordered at the right price from the right vendor. Tight integration between the various modules eliminates duplication of efforts and a high level of data security prevents data tampering. Reports are generated automatically in the required format.
Friday, January 16, 2009
Six Major Mistakes Executives Make When Selecting ERP Software: How to Select an ERP software Part 1
Mistake 1 Not RIGHT background work
You need to do a lot of back ground work before selecting a software whether it is going help your organization in achieving the maximum efficiency. Analyzing and then selecting accounting software
takes time and effort but putting in too much would also be confusing to a normal person. You need to define 15-20 major pain points of your organization and just make sure that your software consultant is able to provide you with a solution for it.
Mistake 2: Over expectation of the benefits from an ERP system.
ERP and related functions can save your organization considerable time and effort but it is not going to replace non artificial intelligence, logic or hard work and you need to make sure that you only expect from an ERP solution is automation but not a “magic wand” to cure all your organization problems.
.
Mistake 3: Future Benefits versus Present Costs
It’s difficult to calculate possible future benefits in terms of increased productivity, better decision making and other factors after a new system has been successfully implemented and the present costs looks always high in comparision to them BUT not taking the decision as soon as possible is not helping to grow your organizations bottom line in the future. Quick but effective decision making process from the management is important.
Mistake 4: No project ownership
Top management and other key personnel within the organization must be involved in the selection and implementation process. One should never rely solely on a consultant’s recommendations or input. Also, the cheapest consultant is NOT the best consultant and the MOST known product is not the best product for your company.
Mistake 5: Evaluation of local home grown systems and solutions
Even evaluation of a home grown system or solution is the biggest mistake which people make. With glib talking sales people and cheap software engineers and consultants, the local companies manage to sell their products to unsuspecting executives just because it comes cheap. The investment is costly in long terms because of the delays in implementation, changes later in specification, each normal functionality needs to be added to the core system and bugs and issues.
Mistake 6: Thinking ERP software is only for IT technical heads
An ERP software will deliver results in the form of critical need-to-know information to every executive in the company and help your grassroot worker to improve productivity. One must not select a system that won’t provide detailed reporting and other company-wide information and 360 degree view of the data.
To help you further objectively evaluate best ERP and CRM system for your organization, you can always contact us at sales@greytrix.com. We promise NOT to sell a system which is not meant for you!!!
You need to do a lot of back ground work before selecting a software whether it is going help your organization in achieving the maximum efficiency. Analyzing and then selecting accounting software
takes time and effort but putting in too much would also be confusing to a normal person. You need to define 15-20 major pain points of your organization and just make sure that your software consultant is able to provide you with a solution for it.
Mistake 2: Over expectation of the benefits from an ERP system.
ERP and related functions can save your organization considerable time and effort but it is not going to replace non artificial intelligence, logic or hard work and you need to make sure that you only expect from an ERP solution is automation but not a “magic wand” to cure all your organization problems.
.
Mistake 3: Future Benefits versus Present Costs
It’s difficult to calculate possible future benefits in terms of increased productivity, better decision making and other factors after a new system has been successfully implemented and the present costs looks always high in comparision to them BUT not taking the decision as soon as possible is not helping to grow your organizations bottom line in the future. Quick but effective decision making process from the management is important.
Mistake 4: No project ownership
Top management and other key personnel within the organization must be involved in the selection and implementation process. One should never rely solely on a consultant’s recommendations or input. Also, the cheapest consultant is NOT the best consultant and the MOST known product is not the best product for your company.
Mistake 5: Evaluation of local home grown systems and solutions
Even evaluation of a home grown system or solution is the biggest mistake which people make. With glib talking sales people and cheap software engineers and consultants, the local companies manage to sell their products to unsuspecting executives just because it comes cheap. The investment is costly in long terms because of the delays in implementation, changes later in specification, each normal functionality needs to be added to the core system and bugs and issues.
Mistake 6: Thinking ERP software is only for IT technical heads
An ERP software will deliver results in the form of critical need-to-know information to every executive in the company and help your grassroot worker to improve productivity. One must not select a system that won’t provide detailed reporting and other company-wide information and 360 degree view of the data.
To help you further objectively evaluate best ERP and CRM system for your organization, you can always contact us at sales@greytrix.com. We promise NOT to sell a system which is not meant for you!!!
Is Recession Making holes in your Business - Stop the leakage now - Use ERP!
Economic Slowdown and possibility of a recession is putting dark clouds on every business, it requires your business to be firmly competitive which can be achieved by increasing productivity and filling the leakages in your existing systems and controls.
During Slowdown times you need economically priced Enterprise software which can enhance productivity of your Business and make your business better equip to tackle current turbulence in world economy.
An world Class ERP like Sage Accpac ERP the answer to your prayers in this recessionary period by providing you with:
IMPROVED AND EFFICIENT COLLECTION PROCESSES
Constant Cash flow is a MUST during economic slowdown to sustain the operations of Business, with advanced MIS reporting feature of your you will get better insights on your Receivables and Payables. Sage Accpac’s powerful aging report feature gives you 360 degree visibility on your outstanding, overdue invoices, Reminder letters to your customers for outstanding invoices.
TIGHTER INVENTORY CONTROL
A penny saved is a penny earned, while finance is blood of your business, inventory is the nerve centre, you need to plan for near to JIT time inventory to cut down ordering and carrying costs for the inventory. With Powerful Inventory Control features, manage your inventory more efficiently with real-time inventory information, multiple costing options and planned receipts and shipments status you never got so much control on your inventory.
PROFITABILITY ANALYSIS
You might be having multiple business lines, multi-product line or multi-city operations, while it is good to get overall profitability of your business, it is ideal if you can do profitability analysis of each line of Business separately, with powerful Finance capabilities of ERP you will get accurate profitability (Revenue v/s cost) of each of your profit centre; with powerful easy to use Excel based Financial reporting tool you can create your own MIS reports without depending on your staff to submit pull reports.
360 Degree View of your Business
Be it Inventory Control, Purchase, Sales, Receivables, Payables, Finance; you need to have a consolidated 360 degree view of each of your business processes. With Powerful drill-down and cross reference features of 360 ERP you can get a complete snapshot of your Business as well as drill down to the minute details without switching applications or going through a bundle of un-structured reports.
If you are looking for such ERP, then go for a global ERP with a local presence. Need help in selection of the right ERP, contact sales@greytrix.com and you will get an overview of the best available and how will it help you to gain control of your destiny in the coming recessionary trends.
During Slowdown times you need economically priced Enterprise software which can enhance productivity of your Business and make your business better equip to tackle current turbulence in world economy.
An world Class ERP like Sage Accpac ERP the answer to your prayers in this recessionary period by providing you with:
IMPROVED AND EFFICIENT COLLECTION PROCESSES
Constant Cash flow is a MUST during economic slowdown to sustain the operations of Business, with advanced MIS reporting feature of your you will get better insights on your Receivables and Payables. Sage Accpac’s powerful aging report feature gives you 360 degree visibility on your outstanding, overdue invoices, Reminder letters to your customers for outstanding invoices.
TIGHTER INVENTORY CONTROL
A penny saved is a penny earned, while finance is blood of your business, inventory is the nerve centre, you need to plan for near to JIT time inventory to cut down ordering and carrying costs for the inventory. With Powerful Inventory Control features, manage your inventory more efficiently with real-time inventory information, multiple costing options and planned receipts and shipments status you never got so much control on your inventory.
PROFITABILITY ANALYSIS
You might be having multiple business lines, multi-product line or multi-city operations, while it is good to get overall profitability of your business, it is ideal if you can do profitability analysis of each line of Business separately, with powerful Finance capabilities of ERP you will get accurate profitability (Revenue v/s cost) of each of your profit centre; with powerful easy to use Excel based Financial reporting tool you can create your own MIS reports without depending on your staff to submit pull reports.
360 Degree View of your Business
Be it Inventory Control, Purchase, Sales, Receivables, Payables, Finance; you need to have a consolidated 360 degree view of each of your business processes. With Powerful drill-down and cross reference features of 360 ERP you can get a complete snapshot of your Business as well as drill down to the minute details without switching applications or going through a bundle of un-structured reports.
If you are looking for such ERP, then go for a global ERP with a local presence. Need help in selection of the right ERP, contact sales@greytrix.com and you will get an overview of the best available and how will it help you to gain control of your destiny in the coming recessionary trends.
Friday, January 2, 2009
Smart Hotel Software
How are you keeping up with the growth?
Are you seeing higher bookings and, if so, how are you handling them?
Many small and mid-sized hotels still rely heavily on manual reservation systems, or on old, outdated reservation software. And what happens? Well, you know what happens...
Mistakes are inevitable. That’s especially true now -- the job market is tight, and skilled, experienced help is both hard to find and hard to keep. So cancellations start rising, and you lose business permanently. After all, would you ever go back to a hotel that confirmed your reservation, and then turned you away at the door?
Is there an affordable Property Management system for hotels your size?
The problem you face is this: Manual systems are unreliable and labour-intensive, but most reservation software is designed – and priced! – For large hotels with hundreds of rooms. But what if you aren’t that large? And what if you still want to offer first-class service to your guests?
You know this is coming, don’t you?
There is a powerful-yet-easy-to-use Property Management System designed specifically for hotels with around 40 to 250 rooms: Smart Hotel Software. As you’d expect, it keeps perfect track of your reservations and room inventory. But it has many more features that you wouldn’t expect to find in a PM System this affordable.
Read on for what Smart Hotel Software can do for you:
Smart Hotel Software is a full featured Hotel Property Management System; reservations, deposits, check ins, check outs, guest folios, payments, sales & audit reports, housekeeping, maintenance and yield management, with a strong interface to many popular accounting systems. Single properties or multi properties will find Smart Hotel Software a flexible, affordable and reliable solution for front desk,
room and guest management.
· Guest Experience
o Improve the guest experience by remembering the guest profile, including stay history, package history (spa visits or golf rounds) and individual preferences (which newspaper or room type).
o Increase repeat visits by targeted marketing to existing guests, effectively a one-on-one marketing approach.
· Packages
o Fixed packages – combine a set of elements for example a romantic weekend package including a room, chocolates, champagne, spa treatment and meal voucher, to show as one line on the folio.
o Packages on the fly – customize the reservation for the guest requests.
· Yield Management
o Different rates for different seasons.
o Different rates for different days of the week.
o Rates based on number of adults and children.
o Availability controls like Length of Stay (LOS) or Closed to Arrival (CTA).
· Staff Experience
o Retain current valued staff by implementing modern software.
o Reduce training times for new staff.
o Improved productivity tools.
· Reservations from your web site
o Availability searches using live inventory.
o Put reservation directly into your reservation system.
· Sales, Operational and Audit reports
o Full selection of sales reports and inquiries showing revenue, occupancy rates, Average Daily Rate and RevPAR.
o Operational reports and inquiries, for example Deposits Owing or Lost Revenue, to help you run your property efficiently.
o Full audit reports to and from the accounting system for tight fiscal control.
o Forecast report showing Business on the Books (BOB)
· Integration to other systems
o Tight integration to accounting.
o Call accounting system (Phone) interface.
o Point of Sale or Food and Beverage interface.
o In room movie interface.
o Credit Card interface to your merchant banking system.
o Central Reservation interface.
· Security
o User level security to prevent, for example, deleting of reservations or overriding of rates.
o Encrypted guest credit card file.
Are you seeing higher bookings and, if so, how are you handling them?
Many small and mid-sized hotels still rely heavily on manual reservation systems, or on old, outdated reservation software. And what happens? Well, you know what happens...
Mistakes are inevitable. That’s especially true now -- the job market is tight, and skilled, experienced help is both hard to find and hard to keep. So cancellations start rising, and you lose business permanently. After all, would you ever go back to a hotel that confirmed your reservation, and then turned you away at the door?
Is there an affordable Property Management system for hotels your size?
The problem you face is this: Manual systems are unreliable and labour-intensive, but most reservation software is designed – and priced! – For large hotels with hundreds of rooms. But what if you aren’t that large? And what if you still want to offer first-class service to your guests?
You know this is coming, don’t you?
There is a powerful-yet-easy-to-use Property Management System designed specifically for hotels with around 40 to 250 rooms: Smart Hotel Software. As you’d expect, it keeps perfect track of your reservations and room inventory. But it has many more features that you wouldn’t expect to find in a PM System this affordable.
Read on for what Smart Hotel Software can do for you:
Smart Hotel Software is a full featured Hotel Property Management System; reservations, deposits, check ins, check outs, guest folios, payments, sales & audit reports, housekeeping, maintenance and yield management, with a strong interface to many popular accounting systems. Single properties or multi properties will find Smart Hotel Software a flexible, affordable and reliable solution for front desk,
room and guest management.
· Guest Experience
o Improve the guest experience by remembering the guest profile, including stay history, package history (spa visits or golf rounds) and individual preferences (which newspaper or room type).
o Increase repeat visits by targeted marketing to existing guests, effectively a one-on-one marketing approach.
· Packages
o Fixed packages – combine a set of elements for example a romantic weekend package including a room, chocolates, champagne, spa treatment and meal voucher, to show as one line on the folio.
o Packages on the fly – customize the reservation for the guest requests.
· Yield Management
o Different rates for different seasons.
o Different rates for different days of the week.
o Rates based on number of adults and children.
o Availability controls like Length of Stay (LOS) or Closed to Arrival (CTA).
· Staff Experience
o Retain current valued staff by implementing modern software.
o Reduce training times for new staff.
o Improved productivity tools.
· Reservations from your web site
o Availability searches using live inventory.
o Put reservation directly into your reservation system.
· Sales, Operational and Audit reports
o Full selection of sales reports and inquiries showing revenue, occupancy rates, Average Daily Rate and RevPAR.
o Operational reports and inquiries, for example Deposits Owing or Lost Revenue, to help you run your property efficiently.
o Full audit reports to and from the accounting system for tight fiscal control.
o Forecast report showing Business on the Books (BOB)
· Integration to other systems
o Tight integration to accounting.
o Call accounting system (Phone) interface.
o Point of Sale or Food and Beverage interface.
o In room movie interface.
o Credit Card interface to your merchant banking system.
o Central Reservation interface.
· Security
o User level security to prevent, for example, deleting of reservations or overriding of rates.
o Encrypted guest credit card file.
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