SINGLE SOLUTION TO MUTLIPLE SERVICES PROBLEMS –SAGE ACCPAC (300) ERP

When business is expected to offer best services and product, then the need of an effective Service Management solution is realized. Sage 300 ERP accounting suite gives the luxury to plan, organize and control these products and services through its System Manager Module. Ultimate scalability and high accessibility are the strong key points for which one would like to go with this business solution offered by Sage.

Sage 300 ERP comes with flexible deployment methods making the process easy to manage and hence provides you the freedom to choose between On-Premise and Online deployment options. It allows you to have complete 360 degree view over your business and customers and thereby you can easily determine life-cycle financial profitability of your business.

When the business is done in multicurrency, Sage 300 ERP matches the best with the requirement. It includes multicurrency module which provides robust multicurrency and analysis capabilities so you can optimize your international opportunities. You can maintain an unlimited number of currencies and exchange rate schedules, update exchange rates daily and post realized and unrealized gains or losses due to currency fluctuations.

Sage 300 ERP also includes an administrative Service Module that doesn’t only allow creating multiple users with ease but also gives you authority to assign access and remove access to your users to particular branch or center with ultimate security.

We understand that your vendors or customers can demand assistance anytime or anywhere, to tackle this problem we have something called ‘Service Manager’ which is a multi-award-winning software solution for Service, Job Cost, and Maintenance industries. Service Manager is fully-integrated to the Sage 300 ERP accounting suite, by offering you wireless access to reach them with lower expense resulting in monitor profitability, increased productivity and improved customer service and satisfaction.

Pairing up with service manager, Sage 300 ERP maintain key activities like labor tracking, time entry and job planning etc. Users can show up in the User Web Portal and can access to their jobs scheduled with drill down options available at every instance.

Whether the business is involved in jobs and project costing or any other maintenance business, benefits are derived with deployment of Sage 300 ERP. Through this, it becomes easy to create and manage templates, quotations, jobs and projects, custom fields and list of task and activities. Allocation of staff of any level is done very smoothly without taking much time and clubbing of roles.

For free consultation and demo for ERP or CRM for Service Company mail us at sales@greytrix.com or call 022-67687800.

Business Challenges for EPC companies: Solutions and Benefits of an ERP

Engineering Services and Project Consulting companies across disciplines, namely, electrical, mechanical, electronics, construction, architectural and those addressing infrastructure execute projects wherein tracking Project Budget and Actuals for material, labour, revenue and other expenses is essential. These companies execute a wide range of projects across industry verticals which makes it important for them to adopt best practices. In order to deliver on milestones within budget you need to have effective co-ordination and communication between the various departments involved, coupled with accurate tracking of materials, expenses and revenues. In other words, you require a strong project management and job costing mechanism built into a robust accounting system.

For every project, post analysis and requirement scoping, a detailed design and component selection is undertaken. A Bill of materials is then created which goes to the purchase department wherein it has to be logged in against the specific project. In such a complex scenario there is a major challenge in material management, tracking and planning. Also since there are various costs that have to be incorporated into the project billing, such as material cost, time cost of manhours spent by personnel from multiple departments, you require a system that could ensure accurate time and materials costing while providing estimates to its clients. The billing process is also quite complex as invoices need to be raised at any phase of the project, hence it is essential for project cost visibility at all times in the project cycle. Apart from needing a project job costing solution, there is also a requirement for accounting software that could meet your financial requirements, ranging from Indian tax compliance and payment, accounts receivable and accounts payable, bank reconciliation and general ledger. All small and mid-sized companies are concerned about the impact that growth would have on its technological investments and would want a modular, scalable solution that would adapt to its unique workings and keep pace with the organization’s growth. Sage Accpac ERP system having a strong project job costing module that integrates with the financial modules and purchase order addresses these rigorous requirements. A sophisticated, robust operating and accounting system, Sage Accpac ERP has a modular structure, which allows you to implement only the modules and options you need today and build out your financial system by adding on more options later. The Sage Accpac ERP system also has the capability of integrating with other productivity solutions like CRM and is highly customizable, and works in a multi location environment. The core financial modules of Sage Accpac ERP comprising of accounts receivable, accounts payable, the general ledger and the system manager can help you confidently manage your complex finances. Available with full multicurrency capability, powerful bank reconciliation and tax reporting features, flexible transaction processing options, and informative dashboards for analytical reporting, Sage Accpac ERP accurately presents valuable financial information in a clear and understandable format. The Project Job Costing module makes the estimating, tracking, costing, and billing of projects easy and manageable, thus simplifying the cost control and planning. Sage Accpac Project Job Costing connects project activities with company financials, provides extensive inquiry and reporting capabilities and helps ensure accurate and timely accounting and billing processes throughout the life of a project. The powerful features incorporated in Project and Job Costing help in identifying potential issues, tracking costs, ensuring profitability and determining success factors for any project. The automated billing features in this job cost accounting software streamline customer invoicing and reduce the time spent managing this process.

The project and job costing module of Sage Accpac can enable you to place orders, receive materials, track materials and assign manpower against specific projects. Since it automatically tracks the project cost throughout its life cycle, it allows the managers to keep track of project profitability at all times. The strong reporting feature avoids delays in the project work flow due to communication lapses, prevents misallocation of materials and ensures effective utilization of manpower and resources to guarantee profitability. By providing a greater understanding of the profitability and multi-level costing of projects, Sage Accpac also helps you to estimate better. Since it helps in tracking arrival and dispatch of materials at all times, it also facilitates supply chain management.

Engineering and Project Companies: Few Queries to Ponder

Incorrect estimation of 3M’s of your Business (Manpower, Material and Machinery) could hurt you very bad, what is worse if you do not monitor actual viz a viz your estimation, you might be loosing lakhs of rupees without actually knowing about your losses! In today’s turbulent times reducing the costs and wastages are AS important as making Sales. You need a powerful engine which can help you to estimate and budget resources for your project and monitor regular usage by providing powerful MIS reporting to track your actual consumption versus your estimate. With Powerful Estimation, Budget and Actual usage quantities, Sage Accpac ERP keeps a close tab on actual resource consumption v/s budgeted and estimated quantities.

Inflated Revenue, deflated costs and not recording of all your expenses and overheads might give you Rosy picture of your profitability index, who knows there could be bed of thorns behind Rosy books of accounts, you might be bleeding internally in absence of a perfect Costing System for your projects. You need a system which can accurately track your costs, overheads, project expenses and revenues from a project to give you a 360 degree view of financial health of your each project. Powerful Financial and Project costing engine calculates accurate costs associated with executing the system and gives you accurate profitability on each single project.

In absence of a close monitoring system, you never know when a delay from getting subcontracted work done could affect overall project schedule; at times subcontractors may delay in performing tasks and lack of control systems do not allow you to act in Timely manner. With advanced subcontract tracking you get actual status of your subcontracted activities and take timely decision in case of delays from subcontractors. Analyze cost and performance of various subcontractors and take informed decisions.

Be it any resource (Men, Machinery or Material), it costs you MONEY, in absence of close control over issuance of material and manpower on various projects you might be incurring more costs reducing profitability of the project or even making the project see Red. With aid of powerful user authorizations and controls you can restrict issuance of material and other resources for a project over allowable limits; only senior level authorities can monitor and authorize issuance of more material then permissible limits.