Greytrix Document Numbering Series for Sage ACCPAC ERP

Sage Accpac offers a standard and rigid method to setup document numbering for transactions. But usually there is a need to assign distinct numbering to sales and purchase transaction documents by various criteria such as by Account Sets, Location, Fiscal dates etc. Document Series add in empowers Sage Accpac users to setup distinct numbering series for each set of transactions. The Greytrix document series is an Add-on for Sage ACCPAC ERP which will provide the ability to setup and auto assign document numbers on transactions based on predefined structure. The structure will be on users behest offering maximum flexibility to setup document numbering for various transactions as per the need.

Features of Greytrix Document Numbering Series:

•Provide easy option to form document number series consisting of different segments.
•Segments are Prefix (Document Type), Number, Fiscal Year, Location and Custom [TBD]
•A unique code Document Structure Code can be assigned to each structures setup.
•Descriptive values can be entered in Description field.
•User Friendly interface which enables to setup distinct numbering structure for each document type.
•Add-in will read Account Set\Location from transaction being posted, and will ascertain the structure code setup for particular Account Set\Location code. If not found then standard numbering logic will be executed.

Many more features, call your account manager now for a free demo sales@greytrix.com

Sage ACCPAC ERP solution for Medical Instruments, Diagnostic Kits and Drug Traders/Distributers/ Suppliers

Health care industry especially Medical Instruments and Drug suppliers requires a comprehensive accounting system that tracks expenses, raw materials and finished products while supporting a complex business structure.

Health care industry majorly work in a parent-child company model which is based on the parent corporation spinning off separate product-specific companies to develop and market applications for formulations owned by the parent.

To address this complexity, medical instruments and drug suppliers require an accounting solution that should roll up individual subsidiary company general ledgers into a single general ledger for the parent corporation. Sometimes subsidiaries may be based in other countries; companies require converting currencies when rolling the general ledger of an international subsidiary into the parent company’s general ledger.

Sage ACCPAC ERP provided online, real-time access to operational data, multicurrency support, quick, Easy access to a wide range of reports and the flexibility to track expenses using multiple accounting charts.

Sage ACCPAC ERP’s General Ledger allows you to designate an account as a rollup account and create multiple levels of account relationships. Rollup accounts can optionally be printed on many reports. Also controlling accessibility of your general ledger accounts helps you maintain clean and accurate accounts, while minimizing time-consuming adjustments. Simply select the “Use G/L Security” on the G/L Options form, and the Account Permissions icon will allow you to assign account permissions to individual users. By assigning permissions, you can control which accounts Sage Accpac users can view and work with to minimize the risk of unauthorized activity.

By reducing number-crunching tasks, Sage Accpac provides the accounting team more time to complete the in-depth financial analyses critical to ensuring the success of its companies. At the same time, automated tracking of financial and production data gives the account heads the financial information they need.

Keeping the track details of the various categories of expenses along with the sub categories is easy with Sage ACCPAC ERP. Sage Accpac establish prices that reflect changing overhead conditions while preserving the margins the medical traders need to succeed. With an organizations growth vision Sage Accpac has the flexibility and the options to develop along with the firm and cater to it growing needs.

To know more on how Sage ACCPAC ERP and Sage solutions can help you increase trading and distribution of the medical supplies Read More

Sage Accpac ERP solution for Retail Industry: Apparel, Shoes & Accessories.

Greytrix Consulting, end to end solution provider of Sage Accpac ERP and Sage CRM solutions offer complete business solution for Retail Industry dealing with apparel, shoes and accessories. Greytrix offers Sage Accpac ERP for apparel and shoes industry powered by GreyMatrix for grid inventory maintenance and Tally Shopper as the POS for retail stores.

SME Apparel and Shoes Retail vertical is one of the most difficult to manage in terms of software implementation because of disparate and non integrated software's for front end POS, back end accounting and inventory management systems/warehouse management.

Sage Accpac Suite for Apparel Companies is comprehensive suite of seamlessly integrated applications including Sage Accpac ERP, GreyMatrix, Business Intelligence and Retail Point of Sales. Sage Accpac Suite helps the garment and shoe merchants to obtain a 360 view of their inventory, operations and finance and provide detailed retail analytics and business Intelligence capabilities.

Sage Accpac Suite is powered by GreyMatrix, A Grid inventory system that offers the Apparel Distributors a user friendly interface to maintain, transact and analyze their large inventory distributed by style, color and size.
Read More about Sage Accpac Suite for Apparel Companies have unique useful Features

Greytrix has also enabled Sage Accpac ERP integration with Tally shopper POS which gives the apparel industry the makeover they craved for. Greytrix develops the link between Tally shopper POS and Sage Accpac ERP which provides a seamless integration between front office activities and back office data bank.
Read more about Tally Shopper Integration with Sage Accpac ERP

The various other features incorporated in Sage Accpac ERP for apparel industries are:

Business Intelligence and Analytics: Sage Accpac Suite for Apparel companies comes with inbuilt Reports for BI & retail analytics.
Advance reporting: Sage Accpac Suite for Apparel companies allows you to generate MIS Reports based on Style, Size and Color with images for analysis.
Customer Loyalty: Sage Accpac Suite for Apparel companies is powered by world class Customer Relationship management software to enhance your customer experience and improve customer loyalty
Advanced integration: Sage Accpac Suite for Apparel companies is based on open architecture and allows integration of external applications giving you greater control and flexibility.

To know more about the features of Sage Accpac ERP for retail industry and get a free consultation session on how your retail shops can give you increased profits and happy customers, visit us at www.greytrix.in or contact us at sales@greytrix.com

Trading and Manufacturing Excise for ERP (Sage Accpac ERP)

Sage is a leading supplier of business management software and services to 6.1 million customers worldwide. From small start-ups to larger organizations we make it easier for companies to manage their business process. Whether your growth plans include buying and selling in the global marketplace, adding more talent to your team, or expanding your services, Sage Accpac ERP, part of the Sage Accpac Integrated Suite, have the tools and the flexibility to successfully accelerate your business expansion. Supporting different languages and multicurrency transactions, our network of partners in more than 150 countries allows you to confidently conduct business with suppliers and customers anywhere in the world.

Greytrix is an internationally renowned partner of Sage Software with more than 500+ clients worldwide. Greytrix specializes in providing business solutions to SME organizations implementing Sage Accpac ERP and Sage CRM software. Greytrix is an organization recognized globally and well known for its development capabilities in the form of customization and modification abilities, providing data migration and integration solutions as well as other extended solution offered for the ERP/CRM system. With a strong development background Greytrix has developed the Excise module for Sage Accpac ERP, a flagship product of Sage Software. Understanding the complexities of the Indian Taxation system and the need of capturing those essentially into Sage Accpac ERP, Greytrix stepped in with its 100 man years of experience on Sage Products to develop an excise module tackling both manufacturing as well as trading excise transactions.

Out of the unlimited taxes levied upon various industries, Excise duty is one more tax applicable on all the goods produced or manufactured here in India. Hence we have Excise duty applicable for traders as well as manufacturers. Every person who manufactures, produces, carries on trade, holds warehouses for excisable goods shall have to obtain registration under the excise laws. No excisable goods may be removed from the factory or a warehouse except under an invoice signed by the owner of the factory or his authorized agent.

Every assessee has to submit to the superintendent of Central Excise a monthly return in the specified form. For specified situations such as manufacture of goods exempt under a notification, a prescribed declaration and/ or a financial statement needs to be filed. Credit of service tax paid on input services, by a manufacturer of goods, is now available, in addition to the credit that was available in respect of inputs/ capital goods.

In India, the revenue from the Excise Tax is the biggest single financial source. The main objective of the central Government is to achieve different socio-economic policies by making suitable adjustments regarding the scope, nature, and quantum of levy of the Central Excise Tax. Such schemes of the Excise Tax taken by the central government modifies and serves various purposes of price control, adequate supply of essential commodities, promotion of small scale industries and industrial growth.

There are three different types of Central Excise Tax applicable mainly the Basic Excise Duty, Additional Duty of Excise and Special Excise Duty which fall under various Sections of the law. Various trade commodities are issued it these taxes depending on the predetermined government format. Also we have an excise tax that is levied on the service industry. Formerly called the Central Excise Duty, this tax is now known as the Central Value Added Tax (CENVAT). Manufacturers may offset duty paid on materials used in the manufacturing process by using that duty as a credit against excise tax through a process known as Central Value Added Tax Credit (CENVAT Credit). The offsetting process was formerly known as Modified Value Added Tax (MODVAT).

Greytrix Manufacturing Excise Module and Greytrix Trading Excise module for Sage Accpac ERP available for versions 5.4 and 5.5 incorporates these complex tax structures in synch with your finance, inventory and sales distribution.
Greytrix Statutory & Excise module for Trading and Manufacturing offers maintenance of
· Standard registration and statutory information like PAN, ECC, CE, Reg No., VAT, Central Sales Tax No., RG32 Numbering methods
· Excisable and Non Excisable Locations/Warehouses
· 20+ Excise specific Customer
· Information like CE Commiserate, CE Registration Number, ECC,PAN
· 30+ Vendor Information like CE details, Division Details, PAN details, Range Details
· 20+ Item Details for Excisable Items like Tariff Class, Price, Item Type

Along with government aspired reports like Excise Purchase Bill Register, Excise form 2 Part 1 & 2, Excise Stock Register, RG 23 A & C Part 1 & 2, Stock List, Stock Registers and many more. Read more about the features of Trading Excise Module.

Excise Taxes reporting in a trading organization is one of the most crucial and time consuming tasks and a nightmare for the accountants and management. Small and Medium businesses spend days and months in manual data management and collection for reporting to Excise Tax authority and still end up having problems and issues at the final reconciliation.

Statutory and Excise Module for Sage Accpac ERP provides small and medium trading enterprises a seamless way to input information, furnish returns and maintain mandatory registers as required by Indian Tax authorities while making sure that the workflow, inventory valuation, financial reporting and operational modules data integrity is maintained in Sage Accpac ERP provided by Greytrix.

Manufacturing made easy with Autosimply.

One of the major area where every manufacturing concern focus is on production optimization because almost 70 to 80% of cost in COGS is incurred during production. Industry is working on this subject since few decades, as a result we could see many theories and principles being evolved and practiced. But still there is a something missing, every time you achieve a targeted perfection we can gage a small percentage of error. Reason for such error may be external or internal factors, some are within our control and some are beyond our control.

Now let’s think of something which is within our control, internal operation. Planning, scheduling, executing and reviewing internal operation is very much necessary to narrow down the variances between standards and actual. Advance planning is the general trend in manufacturing. But today, manufacturers prefer demand based manufacturing to reduce business risk.

“Demand driven approach to production gives 92% perfect order against 81% of those who do not” - AMR Research

Demand based manufacturing is a complex process because while planning in such scenarios
management has to consider many factors other than Man, Material and Money. Such complexity can be handled by using a comprehensive solution like Sage Auto-Simply, which is
exclusively developed with an objective to handle complex calculations and probabilities while forecasting and planning. Greytrix, in its implementation practices had always leveraged the
power of simplicity in Auto Simply and over a period of time this had delivered tremendous result to their clients.

We could see that most of them had:
• Reduced their inventory by 15%.
• Improved their POP (Perfect Order Performance) by 17%.
• Reduced CtC (Cash to Cash) cycle by 35%.

This had helped them to reduce working capital, increase capital utilization, inventory
optimization and mainly maintained a flexibility to change over between SKUs as per trend. Auto-simply modules like Production Planning & Manufacturing Order can help you to get summarized Availability Report, Order Projection Report, Production Schedules, ability to check on implication of changing scenarios on profitability, CoP (Cost of Production) & COGS (Cost Of Goods Sold).

In long run a manufacturer can expect business benefits like, Increased Customer
Service with on time delivery, optimal Capacity Utilization, Reduced Wastage,
Reduced Transportation & Warehousing Cost if opts for automation of the end to end production process.

Inventory Optimization with Sage Accpac ERP.

Inventory contributes to be your biggest cost center and revenue centre, your business wouldn’t work without the right kind of Inventory be it Raw Material, Finished goods or WIP. Today efficient Supply Chain management contributes to a lot of cost saving and reducing the inventory cost of a company. The complexities in terms of SCM have increased considerably, the reasons of the increase in this complexity is the wide spread nature of business, the increase in competition which has lead to the import and export of raw material from various countries, lead time associated with this trade, the quality and the diminishing margin are some other reasons. The buyer today is informed and for companies to strive in this competitive market it is very essential for them to have the inventory maintained to the most optimal level. The companies today want to maintain Just In Time (JIT ) inventory so that they avoid the risks associated with stocking inventory. But sometimes some wrong calculations or oversight of information or missing information can cause the JIT to fail completely and thus result in the loss of a customer and thus valuable business.

It is very necessary for business owners to have the exact idea of their Inventory Pipeline and utilize this information to the best to achieve Inventory Optimization. This optimization will only be achieved if the Business owners have a 360 degree view of their business , they ought to know the current orders , the order pipeline, the lead time to delivery , the expected delays, the priorities of orders , sales vs purchases , and more vital information like this. This can only be achieved if the business owners are well informed and have the correct information , they are supplied with the right information on a daily basis.

How do you achieve this??

It is often said that most of the decisions in a business go wrong not because of a bad judgement but due to the information supplied to pass that judgement . Business owners with their level of experience do not take the wrong decisions, the decisions are wrong because the information which is supplied to them is sometimes wrong or not as per standards. In today’s competitive environment where the margins are diminishing and the costs are going up it has become all the more crucial to manage the business with an eagle’s eye.
Your business can be efficiently managed with a Business solution that will support and take care of all the activities carried out in your business. You need a solution that will give you the right information at the right time. Sage ACCAPC ERP coupled with BI Alchemex is the right solution for your business. The combo offers you a complete 360degree view of your business and helps you plan your inventory better.


The benefits are as below:
• History of Sales Orders-Customer wise / Item wise
• Purchase Analysis
• Sales Analysis
• Item Analysis
• Reports on Fast Moving Items, High Revenue items etc
• Location wise inventory reporting
• Purchase orders based on Purchase Requisitions/ Sales Orders / Reorder Level
• Setting up reorder level
• Set up Multiple Price lists (Customer wise/ Item wise)
• Reports as you desire.


Let us help you choose the right solution contact us at sales@greytrix.com or call us at 022-67687847.

Sage Accpac with a New Face- Sage Accpac ERP Version 5.6

The new financial year is here and so is the new and improved Sage Accpac ERP now in Version 5.6.

Sage software gives its flagship product, Sage Accpac ERP, an enhanced and optimized new visage based on the feedbacks and wish lists provided by the Sage clientele.
Sage ACCPAC ERP 5.6 V includes more efficient installation and activation processes and major enhancements throughout the entire suite of programs.

A dramatic change in the installation process of Accpac modules, one click and a single process carries out installation of all modules saving a lot of time. A fresh new license administration and registration activity which lets the user view and enter licensing info for the sage Accpac erp programs, including number of users authorized under each Lanpak license.

The Security Groups form in Administrative Services provides the following new security authorizations to support changes in Bank Services 5.6:
• Reverse Bank Entries
• Post Bank Entries
• Transaction History Inquiry
• Print Deposit Register
• Clear History
• Setup Maintenance

Sage Accpac 5.6 features a free embedded version of Sage Accpac Intelligence, which is a business intelligence (BI) solution for small and medium businesses. Sage Accpac Intelligence integrates seamlessly with Sage Accpac ERP right out of the box; most BI solutions require a lengthy set-up process that can cost thousands of dollars in service fees.

Thanks to Sage Accpac Intelligence, previously disconnected financial and operational information is now available in pre-formatted reports to help company management make informed decisions even faster. Sage Accpac Intelligence includes the following components:

• Report Viewer (provides basic editing functions that let you filter data, change parameters, and drill down from existing reports and templates).
• Report Manager (lets you use Sage Accpac data containers to create and edit reports, and set security and permissions for the reports).
• Connector (lets you connect to unlimited ODBC data sources, such as CRM or additional ERP companies).
• Analysis (lets you create OLAP cubes for rapid analysis of your Sage Accpac data in Microsoft Excel).

As a launch pack, Sage enables 30-day licenses for Sage Accpac Intelligence. One Report Manager License for one user is free with Sage Accpac ERP. However, you must have a permanent license to use the Analysis and Connector programs.

In version 5.6, Serialized Inventory and Lot Tracking modules are fully integrated in Sage Accpac programs. You no longer need to purchase and install Sage Accpac Serialized Inventory and Lot Tracking programs separately.

Choosing a business solution for any sme segment has always been a challenge. A SME industry should always mediate on before opting for any business solution, refer our blog posting, Have you considered the below points while selecting your Enterprise Solution??? Sage has revamped its robust financial suit keeping in mind the SME segment which requires intensive BI tools to examine the growth pattern and chalk out a road map ahead in terms of forcasting the production pipeline. In our previous blog posting, Does MIS reports Suffices for your Business? , we have discussed about how MIS tools or Business Intelligence tools are essential for the decision makers to have a planned and analytical regime in an organization’s profit charts.

All in all, giving you a globally acclaimed business solution in a comprehensive price range with advance systematization and stunning new looks.

To preview the Sage Accpac ERP 5.6, give us a call @ 67687808 or mail us at sales@greytrix.com.

Does MIS reports suffices for your business???

Next level towards total business automation after business process automation is to develop a powerful tool which gives a deep insight into your business operation. Many of us get confused with the aspect of Management Information System & Business Intelligence. Management Information system is a collection of business operation information which work as decision support system for us at each functional level and provide feedback on daily operations.

But a just a MIS tool is not sufficient for a progressive organization, a tool which has a capability to analyze and address - “What” & “Why” of past, present & future business events is necessary. MIS tool is just a report which flash out facts of business operation to the management.


“Information about transaction will become more important than transaction itself.” - Walter Wriston, chair and CEO of Citicorp/Citibank, 1967-1984
“Companies that are high performing are more analytical than lower performing businesses.” - Jeanne Harris, Accenture Director of Research

“… top performing organizations separate themselves from their peers by their ability to quickly diagnose the root cause of problems they face on a daily basis.” - The Advisory Board


Business intelligence can be described as a methodology or processes designed and developed with technology, architectured for transforming raw data into meaningful and useful information which enables us to achieve strategic, tactical, and operational efficiency. Today Business Intelligence is used in almost every industrial vertical be it Reality, Real Estate, Retail, Financial Services, or a typical manufacturing.

Business Process Management and Business Process Engineering improves business efficiency but Business Intelligence Tool impacts on effectiveness of business decision. A simple principle works over here – the more you get to know about your business the more develop your competitive advantage.

Business Intelligence tool help you to focus on every aspect of business – Finance, Marketing, Resource Utilization, Operation, General administration, Compliances & regulations, and so on. Sage Accpac Business Intelligence module is one of the state of art tool which helps you to get better, faster, more informed and confident information from your business data. Sage Accpac Business Intelligence is low-cost, easy and faster deployable with dynamic charts showing Key Performance Indicators and Dashboard Technology.
So, just a system or a reporting tool is not enough in progressive organization, we should have a strong tool to highlight those information which often gets unnoticed but carries long term consequences in business. As someone had rightly said……..

“You Manage What You Measure!”

Have you considered the below points while selecting your Enterprise Solution ???

Read on further to acquaint yourself with some questions you need to answer before you finalize on an Enterprise solution for your Enterprise.

1. Scalability of your CRM to ERP and vice versa
   When selecting an ERP or CRM it is essential to keep in mind that we need to select a system which can be scaled up in future. As the business grows the need of integration amongst systems arises, the possibility of managing the current islands of information and automation decreases and you require one platform to manage the various activities of your business. The ERP or CRM that you select must be such that it can be scaled up and can be integrated with the systems that you may require in future. It is best if the same vendor can provide you with both the solutions, this helps in better integration amongst the systems. You may not realize it today but in the long run this integration proves to be one of the major success factors for your solution and forms the backbone of your business. Always look for a solution which has the capability of integration and can scale up to an enterprise level solution.
   
   
   
2. Skill set of your Users ,Organizational Needs, Technology
   The skill set of your users and the organizational needs should determine the solution that you purchase be it ERP / CRM you need to understand your business requirements and analyze them with the current user base. The question you need to answer is that will my users be able to handle the complex system and are my current requirements complicating the system ? You may need to sacrifice some of your requirements and may require a restructuring of your business processes so that your current users can fit into the system and can work with it. The additional requirements that you have can always be accommodated in the Phase 2 when your users are more comfortable with the system. So always remember that you need to select a system that can match closest to your requirements and which your users can use, keeping in mind the scalability aspect of the solution .
   
   
   
3. Saas Vs On Premise
   As a business owner it is very essential for you to decide on what kind of investments you want to do in the system and what kind of support structure can you provide to your ERP/CRM. SaaS model seems profitable at the first go , the investment is less , you do not have to maintain IT Infrastructure and it is a subscription based model. But what we do not see is the recurring cost that we have to pay every month/year to keep the subscription live and going. Also the scope of customization is restricted in SaaS. On Premise on the other hand is a costly option the initial investment is high but the recurring charges are very low and sometimes even NIL. The scope of customizations and mapping your business requirements is very high . Both the models have their own Pros and Cons, one thing you need to check is that can the SaaS model you take be converted to an On Premise model.
   
   
   
4. Realistic expectations
   This is one of the factors why sales people are frustrated, over selling happens and Implementations and systems fail. It is very important to set realistic expectations form a software , be it the cost , the implementation time frame or the delivery that the software will do . we need to be realistic about the functionalities of the software that we are purchasing and cannot expect Stars and moon from the system at the first go . We need to keep our expectations low during the initial phases and then raise the Bar as the system gets stabilized . All you need to do is check if the system has the capability to meet your expectations now and in future.
   
   
   With all this in mind you can start your search for the right ERP / CRM Solution for your organization.Sage Software offers you the exact fitment for your business,Sage Extended Enterprise Suite is an offering from Sage Software which comprises of Sage ACCPAC ERP and Sage CRM. These two application work independently and also work in synch with each other and have an inbuilt integration i.e. no customization is required to integrate the two.Sage EES offers you a complete business solution wherein you can start with ERP or CRM as per your immediate requirement and then add on the other later.Going ahead you can add a BI which will help you in better reporting , some add-on modules like a manufacturing module , project and job costing ,National accounts , GL Security , DMS etc… there is no limit to what all you can add to enhance your system …the best part is that all the offerings given by Sage are integrated to each other and the products are user friendly.
   
   The extensive training given by the Partners help the users in understanding the system better and our aim is to make the application as user friendly and as simple as possible. With Greytrix and Sage you can be sure of a speedy and simple implementation . The consultants @ Greytrix help you identify the right solution and the Best Business Practices. Sage also offers you a choice between SaaS and On premise for their CRM solution.
   
   Contact us @ sales@greytrix.com / 022-67687847/ http://www.greytrix.in/
   
   

GIVE YOUR ACCOUNTANTS BREAK FROM THE TEDIOUS TDS

Complications are just around the corner when we talk about the TDS provisions i.e. Tax Deducted At Source. TDS is a statutory obligation implied by the Income Tax Laws on every Individual/ Firm/ Organization. TDS is the amount which is deducted by anybody (Individual/Firm/Organization) who is having a valid TAN No. and have a valid contract with the assesse as per the rates defined by the finance ministry and the amount is being credited in govt. a/c by the tax deductor and issue a TDS certificate to the assesse.

TDS is liable to be deducted only when the amount of payment exceeds minimum limit for TDS category in one accounting year. Further in order to reduce hardship on smaller contractors a provision is made under Income Tax rules to levy reduced TDS rate for certain period on due authorized letter.
Confused???

As said earlier, there is nothing as complicated as the TDS rules and regulations. Imagine the terror the accountants of each association go through every quarter end.

Frequently asked questions like, how do I calculate the miscellaneous payment? How will the e-TDS returns be prepared?
What are the due dates for filing quarterly TDS Returns?

And many of such ordeals occur at the time of TDS filing and many a time due to lack of accurate information organizations end paying heavy penalties for not submitting the accounts in time.

There is a better way, to tackle in the TDS provisions along with the financial accounting of your organization.

Greytrix leads an easy way through the as ever difficult Indian Statutory especially in the TDS provisions by coming with the Greytrix Add-on TDS module for all the editions of Sage ACCPAC ERP. The TDS module, an add-on for Sage ACCPAC ERP, captures essential tax related information and generates reports in government recognized formats.

The Tax vital information like maintaining the default state codes and the section of coverage is done within the TDS Module automatically. Maintaining the various bank codes and the branch codes was always a mess with the system capturing this data and with the help with the advance finder options entering making a remit entry is no longer an hour’s job.

You can process TDS transactions like the tds deduction at source for regular invoice, cumulative cutoff invoice, acknowledgement entries and much more. Generate the Forms like 16A, 26/27Q using user apt parameters to get exactly what the government requires to witness at every accounting period end.

Form 16 A has an exhaustive information to capture like the Acknowledgement Nos. of all Quarterly Statements of TDS under sub-section (3) of section 200 as provided by TIN Facilitation Centre or NSDL web-site along with the details of payment, tax deduction and deposit of tax into Central government account.
Once the tax from the vendor is deducted and remitted, the deducting authority should provide Form16A report to the service provider for his remittance. In this form, you can generate Form16A copies as well as generate print outs for the same.
Also, Form 26 Q and Form 27 Q are the hard copies of the remittance submitted to the Tax Authority of India for their verification. The Form26Q is related to the resident Tax Payable Persons and Form27Q is for non-resident persons. Each form details should be submitted to the government on quarterly basis.

Calculation of the tax to be remitted is just one side of the coin and to remit the amount without any penalty is the other herculean task. Greytrix TDS module calculates the due dates of remitting the amount to the government once the user enters the start date of the fiscal calendar. Thus your finance team is aware of the penalty strike occurrence if due dates cross over allowing them to be well prepared in advance.

With a vital combination of a World Class ERP solution and technical expertise from Greytrix, Greytrix TDS add on for Sage Accpac ERP works more accurately and in the favor of the Indian Tax Scenarios.

We @ Greytrix let the products speak for themselves hence request for a live demo or webinar for your team, where we would addresses the pain points in your organization and guide you to a more efficient business process. Mail us at marketing @greytrix.com for Greytrix TDS for Sage Accpac ERP Demo.

SMEs & ERP : 3 Cs to be answered before selecting an ERP for SME

Read on to get a sneak preview of the major challenges faced in selecting the Right ERP

Choice

How to choose an ERP ? always proves to be one of the most important and difficult questions that have to be answered by the SMEs. How to decide whether to go ahead with a global player or with a customized local player? Will they be able to meet my requirements and what will be the implication? The key is to understand your business requirements and then evaluate ERPs and select the one which meets most of your critical requirements. The ERP has to be configurable and user friendly product, it should easily be able to adapt to multiple industry segment and lines of business. The ERP should be built around an architecture which can support growing enterprises mapping your current requirements and giving you scope to expand. There should always be a scope of growth in the ERP as business solutions cannot be changed every year, it is a long term commitment that is made between the ERP and the Organization using it. There should be add-on products for example a Business Intelligence Solution ,which can work on the base product and enhance the functionality of the product thus fulfilling your requirements which may arise in future.

Cost

Cost is a major fear factor for the SMEs, everybody is scared of the costs that are associated with an ERP solution and no one is clear what the right ERP solution is and what is the right Cost of an ERP for you. There is no clear measure of defining these costs and no standard parameters of what is the right ERP for SME. There is cut throat competition in the market and ERPs are available at very competitive prices. Every vendor claims to provide the most economical solution. How will you select the best player and what suits you. Cost is a major distinguishing factor but also we need to focus on the Vendor Portfolio , What kind of solutions is the vendor offering , What is the vendors client base and what is the authenticity of the vendor. The companies have to go through a tedious process to search for the right solution. The Vendor that you Zero down on must have a strong Industrial backing, it must have a good experience on delivering the kind of business solutions that you are looking at. The vendor must have industry wide knowledge so that it can make you aware of the best practices followed into the industry. One more major factor that you need to consider is that how efficiently the Vendor can bridge the Cost Vs functionality Gap, offering you the most optimal solution at the most optimal cost You always need to check for the hidden costs associated with the Vendor and the product.

Customization

Every company wants the ERP to work according to the company’s current business process, they do not want to change according to the ERP. Companies prefer customizing the ERP application according to their business needs. This usually proves fatal in the long run. The costs involved with customization are huge and there is no guarantee that the customizations will work as desired also if the company changes it business process the entire application will have to be customized again. This is an additional risk and the companies usually want to avoid it ..the SMEs today feel that there is no good solution existing in the market , either they are very expensive or very low in functionality. The ERP should be configurable so that it can be easily tuned to your company’s business process as on date and tomorrow if you change your business process all you have to do is to change the same in the ERP. There should be always nil amount of customizations done. Your motto has to be to come as close as possible to your current business process and avoid unnecessary customizations.

Sage ACCPAC ERP from Sage Software is a world class product which solves these problems for you. Sage has been a world leader in the SME segment for the past 30 years delivering the most optimal solutions at most optimal prices (Prices start @ 2.99 lakhs). Sage focuses on providing the right solution for SMEs, with the help of very strong and dedicated channel partners. Sage operates on a partner model and we, Greytrix are the Premium partners with Sage India for their ERP / CRM solutions. Contact us today to help you evaluate the right solution for you business. Email: sales@greytrix.com Phone: 022 67687847. For more information please visit us at http://www.greytrix.in/

Pace the run with Sage Auto Simply

The manufacturing sector roars out loud with a whooping growth statistics premeditated by the India’s manufacturing Purchasing Managers’ Index (PMI)—a key measure that indicates the mood in the manufacturing sector which rose to a 17-month high at 57.6 in January from 55.6 in December.

At the same time, exports grew for the second month running. In December, they grew by 9.3% to $14.6 billion (around Rs 68,000 crore). A year ago, the figure was at $13.7 billion states the Times News Network.

“The surge in export orders in January suggests growth is being supported by foreign demand,’’ an analyst from Nomura said.

Growth bars are cutting the manufacturing profit margins and Autosimply, a Sage Development Partner, not come up with a proposal for enduring the escalation process of the SME Manufacturing Segment?

Sage Accpac and Autosimply offering a promotional pack starting at 3.99 Lakh giving your business process the systemization it requires to attain the targeted turnovers.

Autosimply is a Sage Development Partner since 2004.Founded by a group of ACCPAC consultants with over 10 year’s project experience; Auto Simply understands completely the apprehensions of manufacturing units. Hence the products are developed according to Sage ACCPAC SDK and built on world-class architecture.

AutoSimply’s Manufacturing Order, is a compact, user-oriented manufacturing processing solution that is integrated with Sage ACCPAC ERP. ACCPAC service providers and their customers will find our solution easy to deploy and use.

AutoSimply Manufacturing Order is simple yet powerful, enabling an efficient manufacturing operation flow from material purchase, processing manufacturing orders, work in progress, routing cost calculation, material consumption, scrap and substitution handling and material close out.

The design of AutoSimply Manufacturing Order is conceptualized to fully accommodate user’s desires, business processes and functionality. The design also allows easy implementation and support by skilled Sage ACCPAC certified consultants. This user-friendliness enables users to quickly benefit from the solution.

A robust finance module in conjunction with manufacturing and production planning module aids multi level bill of material, Work in Progress Monitoring, Online Average Costing, Operation based Manufacturing and accompanied by a series of analytical reports which determines item history, manufacturing order history, product variance and much more.

AutoSimply enables an efficient manufacturing operation flow covering material purchase, processing manufacturing orders, work in progress, routing cost calculation, material consumption, material scrap and item substitution and order closeout. The design of AutoSimply’s Manufacturing Order is conceptualized to fully accommodate users’ business processes needs and expectations

Get in touch with Greytrix, who is one of the largest Gold Development partners of Sage Software providing migration, integration, customization and modification solutions globally as well as consulting and implementation expertise to the Sage product lines in India, to achieve the cutting edge over your competition and manufacture efficient outputs.

Real Estate- Rebuilding strategies with Information Technology

Real estate industry is currently estimated to be INR. 2100 billion, and is growing at the rate of 30%. This industry contributes 4 % of the GDP in Indian economy as on date. Growing business confidence among the entrepreneurs and corporate houses after recession is now taking a driving seat for its growth. Gap between demand and supply of quality real estate is adding fuel to the growth.

With an anticipated growth in FDI, commercial office business is shifting their business model of Sales mode to service mode, regional players are planning to expand their operation to national level by shifting their focus from Tier I cities to Tier II & III.

Rapid urbanization, increase in urban population and increase in per capita income of urban population had added wings to residential business to grow, even though this is the most unorganized sector in this industry. There are still many unexplored and unexploited segment in this business in :

Logistics & Warehousing - With the booming trade internationally and domestically, number of MNCs are establishing their operations in India. Outsourced warehousing and Logistic services require large infrastructure and engineering projects.

Healthcare Infrastructure - Industry experts expect steady growth in Healthcare industry, this give way to another avenue for the reality players to explore their opportunity in infrastructure outsourcing.

Education Infrastructure - Industry demands world class professional with strong knowledge base which in turn opens up big opportunity for Education Industry (termed in business language). Education Industry is a huge untapped potential market with low competition but demand high quality infrastructure.

Low Cost Housing - Almost 72 % of Indian population are still rural resident. Favorable situation like increase in nuclear family, easy access to finance had increased the % of family opting for owned house over rented house. Thus giving an open ground to realty players.

“Innovation is the Key to Success” this is true for every business and Real Estate Industry is no exception to it. Exploring new segment, new methodologies, new strategy, new opportunity is expected from a business leader who sits on driving seat. But a billion dollar question is :“Are you really ready for it?”

Growth is always a sweet dream but growth bring complexity in organization, in system and almost in every operation of business which can be nightmare. First step for any organization, aspiring growth is to get organized with a system in place. Business leader always prefer to be out of daily operational complexities so that they get a space to think out of the box. Atomizing daily business operation serves the purpose. Today about 90 % of decisions are taken on a quick impulse or `gut feeling' by smart business leader, one’s instinct might have helped in the past it could be pure co-incidence. Getting the facts right, before making any crucial decisions is necessary but, on demand & timely availability of trusted facts and figures is still a point of concern. We at Greytrix help small and medium enterprises to provide right information at right time in right place.

Regulatory & Document Management – Complex and stringent laws and regulation makes it difficult to maintain documents and legal proceeding during initial stage of the project be it commercial or residential. This results in dependency on specialized resources or time consuming activity. Project estimation is majorly effected by time factor and delay at any stage can effect the profitability of project. Workflow based document management handles the critical documents and legal procedure by its own, eliminating resource dependency.

Land Management & Development – Land procurement and development involves legal activities. Since these proceedings varies from case to case, involvement of legal cell is inevitable but management at any point of time is unable to anticipate the time line between land identification and project kick start because of unavailability of information. On screen, on demand detailed information to management helps to plan the further course of action on project.

Project Management – Pricing strategy on any project depend majorly on total project cost estimation. Prime focus of the project manager will be to finish the project on budgeted time and within budgeted cost so that profitability can be maintained. Sometimes it becomes difficult to allocate certain common cost during the project hence project variance report may not be full proof. Project and Job Costing addresses this issue and allocate cost accordingly. Thus management at any given point can view the cost incurred at project level which can be again drilled down till single unit level.

Customer Management – Investment in real estate is common among High Net-worth Individual (HNI), developers often see customers repeatedly coming back to them during new projects. Keeping track of such customer and floating information to this group is a major task today. Customer Relationship Management help the organization to achieve customer satisfaction and customer delight through such automated services.

Sales Management – Sales lead time in any project is longer thus sales team has to maintain prospect’s information from day of project or scheme declaration till handover of last unit. Sales in real estate is not just a sale of one unit but it involves customer servicing , document management, legal contracting, etc. Sale automation help the executives and managers to see the prospect pipeline at any point of time and take appropriate timely action to close the deal.