Mistake 1 Not RIGHT background work
You need to do a lot of back ground work before selecting a software whether it is going help your organization in achieving the maximum efficiency. Analyzing and then selecting accounting software
takes time and effort but putting in too much would also be confusing to a normal person. You need to define 15-20 major pain points of your organization and just make sure that your software consultant is able to provide you with a solution for it.
Mistake 2: Over expectation of the benefits from an ERP system.
ERP and related functions can save your organization considerable time and effort but it is not going to replace non artificial intelligence, logic or hard work and you need to make sure that you only expect from an ERP solution is automation but not a “magic wand” to cure all your organization problems.
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Mistake 3: Future Benefits versus Present Costs
It’s difficult to calculate possible future benefits in terms of increased productivity, better decision making and other factors after a new system has been successfully implemented and the present costs looks always high in comparision to them BUT not taking the decision as soon as possible is not helping to grow your organizations bottom line in the future. Quick but effective decision making process from the management is important.
Mistake 4: No project ownership
Top management and other key personnel within the organization must be involved in the selection and implementation process. One should never rely solely on a consultant’s recommendations or input. Also, the cheapest consultant is NOT the best consultant and the MOST known product is not the best product for your company.
Mistake 5: Evaluation of local home grown systems and solutions
Even evaluation of a home grown system or solution is the biggest mistake which people make. With glib talking sales people and cheap software engineers and consultants, the local companies manage to sell their products to unsuspecting executives just because it comes cheap. The investment is costly in long terms because of the delays in implementation, changes later in specification, each normal functionality needs to be added to the core system and bugs and issues.
Mistake 6: Thinking ERP software is only for IT technical heads
An ERP software will deliver results in the form of critical need-to-know information to every executive in the company and help your grassroot worker to improve productivity. One must not select a system that won’t provide detailed reporting and other company-wide information and 360 degree view of the data.
To help you further objectively evaluate best ERP and CRM system for your organization, you can always contact us at sales@greytrix.com. We promise NOT to sell a system which is not meant for you!!!
Friday, January 16, 2009
Is Recession Making holes in your Business - Stop the leakage now - Use ERP!
Economic Slowdown and possibility of a recession is putting dark clouds on every business, it requires your business to be firmly competitive which can be achieved by increasing productivity and filling the leakages in your existing systems and controls.
During Slowdown times you need economically priced Enterprise software which can enhance productivity of your Business and make your business better equip to tackle current turbulence in world economy.
An world Class ERP like Sage Accpac ERP the answer to your prayers in this recessionary period by providing you with:
IMPROVED AND EFFICIENT COLLECTION PROCESSES
Constant Cash flow is a MUST during economic slowdown to sustain the operations of Business, with advanced MIS reporting feature of your you will get better insights on your Receivables and Payables. Sage Accpac’s powerful aging report feature gives you 360 degree visibility on your outstanding, overdue invoices, Reminder letters to your customers for outstanding invoices.
TIGHTER INVENTORY CONTROL
A penny saved is a penny earned, while finance is blood of your business, inventory is the nerve centre, you need to plan for near to JIT time inventory to cut down ordering and carrying costs for the inventory. With Powerful Inventory Control features, manage your inventory more efficiently with real-time inventory information, multiple costing options and planned receipts and shipments status you never got so much control on your inventory.
PROFITABILITY ANALYSIS
You might be having multiple business lines, multi-product line or multi-city operations, while it is good to get overall profitability of your business, it is ideal if you can do profitability analysis of each line of Business separately, with powerful Finance capabilities of ERP you will get accurate profitability (Revenue v/s cost) of each of your profit centre; with powerful easy to use Excel based Financial reporting tool you can create your own MIS reports without depending on your staff to submit pull reports.
360 Degree View of your Business
Be it Inventory Control, Purchase, Sales, Receivables, Payables, Finance; you need to have a consolidated 360 degree view of each of your business processes. With Powerful drill-down and cross reference features of 360 ERP you can get a complete snapshot of your Business as well as drill down to the minute details without switching applications or going through a bundle of un-structured reports.
If you are looking for such ERP, then go for a global ERP with a local presence. Need help in selection of the right ERP, contact sales@greytrix.com and you will get an overview of the best available and how will it help you to gain control of your destiny in the coming recessionary trends.
During Slowdown times you need economically priced Enterprise software which can enhance productivity of your Business and make your business better equip to tackle current turbulence in world economy.
An world Class ERP like Sage Accpac ERP the answer to your prayers in this recessionary period by providing you with:
IMPROVED AND EFFICIENT COLLECTION PROCESSES
Constant Cash flow is a MUST during economic slowdown to sustain the operations of Business, with advanced MIS reporting feature of your you will get better insights on your Receivables and Payables. Sage Accpac’s powerful aging report feature gives you 360 degree visibility on your outstanding, overdue invoices, Reminder letters to your customers for outstanding invoices.
TIGHTER INVENTORY CONTROL
A penny saved is a penny earned, while finance is blood of your business, inventory is the nerve centre, you need to plan for near to JIT time inventory to cut down ordering and carrying costs for the inventory. With Powerful Inventory Control features, manage your inventory more efficiently with real-time inventory information, multiple costing options and planned receipts and shipments status you never got so much control on your inventory.
PROFITABILITY ANALYSIS
You might be having multiple business lines, multi-product line or multi-city operations, while it is good to get overall profitability of your business, it is ideal if you can do profitability analysis of each line of Business separately, with powerful Finance capabilities of ERP you will get accurate profitability (Revenue v/s cost) of each of your profit centre; with powerful easy to use Excel based Financial reporting tool you can create your own MIS reports without depending on your staff to submit pull reports.
360 Degree View of your Business
Be it Inventory Control, Purchase, Sales, Receivables, Payables, Finance; you need to have a consolidated 360 degree view of each of your business processes. With Powerful drill-down and cross reference features of 360 ERP you can get a complete snapshot of your Business as well as drill down to the minute details without switching applications or going through a bundle of un-structured reports.
If you are looking for such ERP, then go for a global ERP with a local presence. Need help in selection of the right ERP, contact sales@greytrix.com and you will get an overview of the best available and how will it help you to gain control of your destiny in the coming recessionary trends.
Friday, January 2, 2009
Smart Hotel Software
How are you keeping up with the growth?
Are you seeing higher bookings and, if so, how are you handling them?
Many small and mid-sized hotels still rely heavily on manual reservation systems, or on old, outdated reservation software. And what happens? Well, you know what happens...
Mistakes are inevitable. That’s especially true now -- the job market is tight, and skilled, experienced help is both hard to find and hard to keep. So cancellations start rising, and you lose business permanently. After all, would you ever go back to a hotel that confirmed your reservation, and then turned you away at the door?
Is there an affordable Property Management system for hotels your size?
The problem you face is this: Manual systems are unreliable and labour-intensive, but most reservation software is designed – and priced! – For large hotels with hundreds of rooms. But what if you aren’t that large? And what if you still want to offer first-class service to your guests?
You know this is coming, don’t you?
There is a powerful-yet-easy-to-use Property Management System designed specifically for hotels with around 40 to 250 rooms: Smart Hotel Software. As you’d expect, it keeps perfect track of your reservations and room inventory. But it has many more features that you wouldn’t expect to find in a PM System this affordable.
Read on for what Smart Hotel Software can do for you:
Smart Hotel Software is a full featured Hotel Property Management System; reservations, deposits, check ins, check outs, guest folios, payments, sales & audit reports, housekeeping, maintenance and yield management, with a strong interface to many popular accounting systems. Single properties or multi properties will find Smart Hotel Software a flexible, affordable and reliable solution for front desk,
room and guest management.
· Guest Experience
o Improve the guest experience by remembering the guest profile, including stay history, package history (spa visits or golf rounds) and individual preferences (which newspaper or room type).
o Increase repeat visits by targeted marketing to existing guests, effectively a one-on-one marketing approach.
· Packages
o Fixed packages – combine a set of elements for example a romantic weekend package including a room, chocolates, champagne, spa treatment and meal voucher, to show as one line on the folio.
o Packages on the fly – customize the reservation for the guest requests.
· Yield Management
o Different rates for different seasons.
o Different rates for different days of the week.
o Rates based on number of adults and children.
o Availability controls like Length of Stay (LOS) or Closed to Arrival (CTA).
· Staff Experience
o Retain current valued staff by implementing modern software.
o Reduce training times for new staff.
o Improved productivity tools.
· Reservations from your web site
o Availability searches using live inventory.
o Put reservation directly into your reservation system.
· Sales, Operational and Audit reports
o Full selection of sales reports and inquiries showing revenue, occupancy rates, Average Daily Rate and RevPAR.
o Operational reports and inquiries, for example Deposits Owing or Lost Revenue, to help you run your property efficiently.
o Full audit reports to and from the accounting system for tight fiscal control.
o Forecast report showing Business on the Books (BOB)
· Integration to other systems
o Tight integration to accounting.
o Call accounting system (Phone) interface.
o Point of Sale or Food and Beverage interface.
o In room movie interface.
o Credit Card interface to your merchant banking system.
o Central Reservation interface.
· Security
o User level security to prevent, for example, deleting of reservations or overriding of rates.
o Encrypted guest credit card file.
Are you seeing higher bookings and, if so, how are you handling them?
Many small and mid-sized hotels still rely heavily on manual reservation systems, or on old, outdated reservation software. And what happens? Well, you know what happens...
Mistakes are inevitable. That’s especially true now -- the job market is tight, and skilled, experienced help is both hard to find and hard to keep. So cancellations start rising, and you lose business permanently. After all, would you ever go back to a hotel that confirmed your reservation, and then turned you away at the door?
Is there an affordable Property Management system for hotels your size?
The problem you face is this: Manual systems are unreliable and labour-intensive, but most reservation software is designed – and priced! – For large hotels with hundreds of rooms. But what if you aren’t that large? And what if you still want to offer first-class service to your guests?
You know this is coming, don’t you?
There is a powerful-yet-easy-to-use Property Management System designed specifically for hotels with around 40 to 250 rooms: Smart Hotel Software. As you’d expect, it keeps perfect track of your reservations and room inventory. But it has many more features that you wouldn’t expect to find in a PM System this affordable.
Read on for what Smart Hotel Software can do for you:
Smart Hotel Software is a full featured Hotel Property Management System; reservations, deposits, check ins, check outs, guest folios, payments, sales & audit reports, housekeeping, maintenance and yield management, with a strong interface to many popular accounting systems. Single properties or multi properties will find Smart Hotel Software a flexible, affordable and reliable solution for front desk,
room and guest management.
· Guest Experience
o Improve the guest experience by remembering the guest profile, including stay history, package history (spa visits or golf rounds) and individual preferences (which newspaper or room type).
o Increase repeat visits by targeted marketing to existing guests, effectively a one-on-one marketing approach.
· Packages
o Fixed packages – combine a set of elements for example a romantic weekend package including a room, chocolates, champagne, spa treatment and meal voucher, to show as one line on the folio.
o Packages on the fly – customize the reservation for the guest requests.
· Yield Management
o Different rates for different seasons.
o Different rates for different days of the week.
o Rates based on number of adults and children.
o Availability controls like Length of Stay (LOS) or Closed to Arrival (CTA).
· Staff Experience
o Retain current valued staff by implementing modern software.
o Reduce training times for new staff.
o Improved productivity tools.
· Reservations from your web site
o Availability searches using live inventory.
o Put reservation directly into your reservation system.
· Sales, Operational and Audit reports
o Full selection of sales reports and inquiries showing revenue, occupancy rates, Average Daily Rate and RevPAR.
o Operational reports and inquiries, for example Deposits Owing or Lost Revenue, to help you run your property efficiently.
o Full audit reports to and from the accounting system for tight fiscal control.
o Forecast report showing Business on the Books (BOB)
· Integration to other systems
o Tight integration to accounting.
o Call accounting system (Phone) interface.
o Point of Sale or Food and Beverage interface.
o In room movie interface.
o Credit Card interface to your merchant banking system.
o Central Reservation interface.
· Security
o User level security to prevent, for example, deleting of reservations or overriding of rates.
o Encrypted guest credit card file.
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